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Common Loan Documents:
Notaries are often employed by banks, investment firms, title companies and other financial institutes for the purpose of overseeing important document signing processes. Typically, documents signed in these environments include:
1.Apostille and its purpose:
An Apostille is a certificate that authenticates the signature of a public official on a document for use in another country. This ensures that your document will be recognized in all participating countries that are party to the Hague Convention 1961. An Apostille certifies:
•The authenticity of the signature of the public official who signed the document,
•The capacity in which that public official acted, and
•When appropriate, the identity of the seal or stamp which the document bears, e.g., a notary public seal.
2.The Apostille does not validate the contents of the document. The California Secretary of State issues a single Apostille for documents to be used outside of the United States, regardless of the country of destination.
3.For birth and death certificates, the California Secretary of State can issue an Apostille for the signatures of:
•County clerks and their deputies,
•County recorders and their deputies, and
•The State Registrar (California Department of Public Health).
4.If your birth or death certificate was issued by a city- or county-level agency and has the signature of a Health Officer or County Registrar (e.g. Local Registrar, Registrar of Vital Records), prior to presenting to our office for authentication, one of the following will be required:
•Have that birth or death certificate certified by the county clerk’s office in the county in which it was issued, or
•Obtain a certified copy of that birth or death certificate from the county recorder or State of California Department of Public Health.
The signature, name, and title of the public official can be found at the bottom of a birth or death certificate.
5.Any individual can request an Apostille. When requesting an Apostille in person, no person(s) named in the document must be present. Additionally, the requester does not need to be related to any person(s) named in the document.
For example, Louise is Alfred’s neighbor, and they are not related in any way. Alfred can remain at home while Louise takes Alfred’s document to the Secretary of State’s office and requests an Apostille on Alfred’s behalf.
6.Apostille for a territory within the United States, e.g., Puerto Rico?
Apostilles can only be issued for documents to be used outside the United States of America. Accordingly, we do not issue Apostilles for Puerto Rico, Guam, United States Virgin Islands, Northern Mariana Islands, American Samoa, or any other American territories or possessions. Generally, the notarial act is sufficient for use in any American territory or possession.
7.Apostille for a document in a language other than English?
If the notarization of the document is in English, the California Secretary of State can issue an Apostille. The rest of the document can be in any other language.
8.Translation services?
If a certified translation is required, you may wish to consult the American Translators Association.
Apostille Fee:
Regular processing: 7-10 business days: The Apostille fee is $75 for the first document for single public official signature authenticated plus $50 for each additional document/public official signature authenticated. Filing fees is included.
Expedite processing: 2-3 days: The Apostille fee is $250 for the first document for single public official signature authenticated plus $50 for each additional document/public official signature authenticated. Filing fees is included.
Same Day processing: 24 hour or less turnaround: The Apostille fee is $400 for the first document for single public official signature authenticated plus $50 for each additional document/public official signature authenticated. Filing fees is included.
NOTE:
Please visit https://www.sos.ca.gov/notary/processing-times for the current processing time of APOSTILLE REQUESTS at the office of California Secretary of State (Sacremento).
Documents I Can Not Notarize:
• Vital Certificates: Birth, Marriage, Death, Divorce etc.,
• Photographs
• Faxed or copied signatures
• Incomplete documents
• Signer not present (except for: Proof of Execution by Subscribing Witness)
• Improper ID (need 2 disinterested Credible Witnesses)
The NNA is the nation’s leading provider of Notary training and educational resources. I am trained as a Notary Signing Agent and proud member of NNA.
A Notary Signing Agent or NSA is a Notary who has special training to handle loan document signings. Title companies and signing services hire NSAs to deliver loan documents to borrowers, oversee the signing and return the documents.
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Notary Public Fees California
Fees charged by a notary public for the following services shall not exceed the fees prescribed by this section.
(a) For taking an acknowledgment or proof of a deed, or other instrument, to include the seal and the writing of the certificate, the sum of fifteen dollars ($15) for each signature taken.
(b) For administering an oath or affirmation to one person and executing the jurat, including the seal, the sum of fifteen dollars ($15).
(c) For all services rendered in connection with the taking of any deposition, the sum of thirty dollars ($30), and in addition thereto, the sum of seven dollars ($7) for administering the oath to the witness and the sum of seven dollars ($7) for the certificate to the deposition.
(d) No fee may be charged to notarize signatures on vote by mail ballot identification envelopes or other voting materials.
(e) For certifying a copy of a power of attorney under Section 4307 of the Probate Code the sum of fifteen dollars ($15).
(f) In accordance with Section 6107, no fee may be charged to a United States military veteran for notarization of an application or a claim for a pension, allotment, allowance, compensation, insurance, or any other veteran’s benefit.
The notary public can establish the identity of the signer using identification documents as follows (Civil Code section 1185(b)(3) and (4)):
1. There is reasonable reliance on any one of the following forms of identification, provided it is current or was issued within 5 years:
(a). An Identification Card or Driver’s License issued by the California Department of Motor Vehicles;
(b). A United States Passport;
(c). An inmate identification card issued by the California Department of Corrections and Rehabilitation, if the inmate is in custody in California State prison;
(d). Any form of inmate identification issued by a Sheriff’s Department, if the inmate is in custody in a local detention facility; OR
2. There is reasonable reliance on any one of the following forms of identification, provided that it also contains a Photograph, Description of the person, Signature of the person, and an Identifying Number:
(a) A valid Consular Identification Document issued by a Consulate from the applicant’s country of citizenship, or a Valid Passport from the applicant’s Country of Citizenship;
(b) A Driver’s License issued by another State or by a Canadian or Mexican Public Agency authorized to issue Driver’s Licenses;
(c) An Identification Card issued by another State;
(d) A United States Military Identification Card (caution: current military identification cards might not contain all the required information);
(e) An Employee Identification Card issued by an Agency or Office of the State of California, or an Agency or Office of a City, County, or City and County in California.
(f) An Identification Card issued by a federally recognized Tribal Government.
Note: The notary public must include in his or her journal the type of identifying document, the governmental agency issuing the document, the serial or identifying number of the document, and the date of issue or expiration of the document that was used to establish the identity of the signer. (Government Code section 8206(a)(2)(D))
“I am not an attorney and, therefore, cannot give legal advice about immigration or any
other legal matters.”
“No soy abogado/a y, por lo tanto, no puedo brindar asesoramiento legal sobre inmigración
ni sobre ningún otro asunto legal”